Board of Trustees
(July 1, 2010 - June 30, 2011)

Chair
Mary Jo Krufka

Treasurer
E. Penny Carter

Members
Annis McCabe
Libby Berry
Elizabeth J. Walker
Ellen Wandrei

Meeting Schedule

All meetings held at the Bedford Central Library unless otherwise noted.

July 6, 2010
7:00 pm

August 3, 2010
7:00 pm

September 7, 2010
7:00 pm

October 5, 2010
7:00 pm

November 2, 2010
7:00 pm

December 7, 2010
7:00 pm

January 4, 2011
7:00 pm

February 1, 2011
7:00 pm

March 1, 2011
7:00 pm

April 5, 2011
7:00 pm

May 3, 2011
7:00 pm

June 7, 2011
7:00 pm

Note: All meetings are open to the public. If you wish to address the Library Board during the "Public Comment" portion of the meeting, contact the Library Director at (540) 586-8911 x. 1112. Any requests "must be received by 5:00 p.m. on the Friday preceding the board meeting."

Bedford Public Library System
Board of Trustees Meeting Minutes
Bedford Central Library
June 1, 2010

Board members present: Mary Jo Krufka, Ellen Wandrei, Penny Carter, Lib Walker, and Libby Berry

Others attending: Peggy Bias and Ashley Dorcsis

Ellen called the meeting to order at 7:00pm.

Peggy requested that the agenda be amended to include the courier van in the Director's Report. Lib moved, Penny seconded, all agreed.

Peggy stated that the second sentence of the second paragraph under Buildings in the May 4, 2010 meeting minutes should be removed, as it is inaccurate. Ellen asked for a motion to approve the amended mintues from the May 4, 2010 meeting. Mary Jo moved, Penny seconded, all agreed.

No public comments.

Board Chair:
Regional Library Concept Meeting:
Ellen stated that the Regional Library concept meeting with the Board of Supervisors went well. Peggy received an "OK" to attend regional library meetings with the other Library Directors in the area; she has attended two so far.

Election of Officers for FY 2011:
The following seats are open for nominations: Chair and Treasurer. Newly elected officers will begin their terms on July 1, 2010.

Ellen declared nominations for Chair open. Penny nominated Mary Jo Krufka for Chair. Ellen asked for any further nominations, no one else was nominated. Ellen declared nominations for Chair closed. She called for a vote, all agreed.

Ellen declared nominations for Treasurer open. Lib nominated Penny Carter for Treasurer. Ellen asked for any further nominations, no one else was nominated. Ellen declared nominations for Chair closed. She called for a vote, all agreed.

Budget FY 11:
The FY 2011 budget is $1,696,000, $121,000 less than the FY 2010 budget. Ellen asked for a motion to approve the FY 2011 budget. Penny motioned, Mary Jo seconded, all agreed.

Director's Report:
Buildings:
The re-arrangement of the Youth Services section of the Central Library is well underway. Julie Wyatt and staff have accomplished the move, actually moving the shelves and shifting the books.

An estimate from Ivan Kirby has been requested for painting and making minor repairs to the entrance of the Central Library. Peggy anticipates that this project will be completed with year-end funds.

The Moneta Library staff have moved shelving from the center of the floor and have created a Young Adult area.

Facilities Maintenance Position:
Administrative staff are reviewing the tasks and duties of the former Facilities Maintenance position to determine how those responsibilities should be handled. Library managers will supervise the custodial staff at each location and maintenance contracts on HVAC and other equipment and supplies ordering will be facilitated through the administrative office. Minor repairs will be completed by a handyman on an as needed basis.

Overdrive Downloadable Audio Books:
Plans are being discussed to form a consortium among the Libraries in Region 2000 for the purpose of purchasing the Overdrive downloadable audio books. The vendor is offering favorable pricing and joining a group closer to our geographic area with fewer potential users seems reasonable.

Library's Courier Van:
The compressor for the air conditioner in the Library's courier van is broken. Dave's Auto Service provided an estimate of $700 for parts and labor. Peggy asked whether or not the van should be fixed; it currently has 130,000 miles on it. Penny asked what the trade-in value was. Ashley researched this information on the Internet and determined that the van was valued between $1,350 and $2,350. Penny suggested getting a second estimate for the repair and also asked that Peggy be given the authority to do whatever is reasonable. Libby moved, Mary Jo seconded, all agreed.

Financial Report:
Library is ahead of budgeted revenue. The $6,000 from the Bedford Community Health Foundation was received in May and will show on the May financial report. State Library Aid is only at 95% of its budgeted amount as a result of the 5% cut announced earlier this fiscal year. Expenses are on target at 83% of budget.

No new business.

Ellen asked for a motion to adjourn. Penny motioned, Libby seconded, all agreed.

Meeting adjourned at 7:49pm.