Subject: Meeting Room Policy Last Updated: 05/26/09
Category: Buildings & Grounds Supercedes/Amends: 03/09/04

I. POLICY

The Bedford Public Library System meeting rooms are available on an equitable basis to local groups and organizations engaged in legal activities, regardless of the beliefs and affiliations of their members.  Small group rooms are made available on an equitable basis to local groups, organizations, and groups of individuals working together. 

Permission to use BPLS meeting room facilities does not constitute endorsement of the organization’s beliefs by the library staff or Board, and publicity for the event should not imply BPLS sponsorship or affiliation.

The library system may impose reasonable conditions for the use of its meeting rooms to ensure that public or private property is not damaged through use of its equipment and to ensure that the comfort, convenience, safety and/or welfare of the public is not disturbed.   The Library Director may establish other reasonable restrictions as may be deemed appropriate in maintaining a library environment that is conducive to study.

Names or addresses of libraries may not be used as the official address or headquarters of an organization except the Friends of the Library.

No one will be granted permission to schedule the rooms on an ongoing basis except as provided within this document.

II. APPLICABILITY

Local groups and organizations engaged in legal activities. An authorized representative for a group must be 18 years of age or older and be in attendance at the meeting.

III. OBJECTIVE

To provide meeting room space to the community for educational, recreational, cultural and civic gatherings.

IV. PROCEDURES

Applying for permission to use the meeting rooms:

Room use guidelines: